How to Create & Manage Recurring Events

Recurring Events let you schedule one event that repeats on a set cadence (daily, weekdays, or a specific weekday) so members can register once and follow a clear rhythm. They’re ideal for ongoing sessions like office hours, weekly workshops, or multi-week programs.

Use Cases for Recurring Events

Weekly Office Hours: Host a standing Q&A every Thursday at 2 PM; members RSVP once for all upcoming sessions.
Weekday Cohort Sessions: Run a 10-day challenge Monday to Friday with a fixed “ends after 10 occurrences” setup.
Daily Study or Co-Working: Create a daily focus session to build habits and consistent engagement.
Monthly Onboarding Webinars: Offer a recurring “Getting Started” call that new members can join any month.
Hybrid Tours or Roadshows: Schedule limited-capacity in-person sessions across dates while keeping a single, clean series.

This guide will take you through how to create, publish, RSVP to, and edit recurring events in GroupApp.

How to Create a Recurring Event

Step 1: Go to your Admin Panel and click Events on the left-side menu bar. This opens the Events Manager.

Step 2: Click the blue Add Event button (top-right). A New Event pop-up appears. Enter a name for your event.

Step 3: On the pop-up, select one of the two event types:

Single: Occurs once on a specific date and time.
Recurring: Repeats on a schedule (daily, weekly, or weekdays).

Step 4: Choose Recurring and click Next to open the Events Builder.

Step 5: Specify the starting date and time for your recurring event series.

Step 6: Set Repeat Intervals (from the drop-down). Here are the options:

Daily: Runs every day at the scheduled time.
Every Weekday (Monday to Friday): Runs Monday through Friday at the scheduled time.
Weekly on a specific day: Runs once a week on the same weekday as your selected start date.
Bi-weekly on a specific day: Runs every two weeks on the same weekday as your selected start date.
Monthly on a specific weekday: Runs monthly on the same weekday and week number as your selected start date (for example, the first Wednesday of the month).
Monthly on a specific date: Runs monthly on the same calendar date as your selected start date.

Please note: Once a repeat interval is set and the event is published, it CANNOT be changed.

Step 7: Next, set the series end: Choose an ending option:

Event ends ON: Pick a fixed date and time when the series ends.

Event ends AFTER: Choose the number of occurrences (the series runs that many times).

Note: that after a recurring series is published, you cannot change the number of occurrences.

Step 8: Choose the location for your event. You have two options:

Online: Provide the event URL (e.g., Zoom or Google Meet).
In-person: Enter the physical address.

Step 9: Select the registration type from the following two options:

GroupApp: GroupApp manages registrations and checkout (free or paid).
External: Provide the URL to your external event or ticket form.

Step 10: Upload an event cover image and write your event description using the editor.

Step 11: Next, configure Event Options. Set access level, visibility, lockscreen, link to channel, and link to course.

Note: Once a recurring event is published, its access level cannot be updated.

Step 12: Choose the maximum capacity from unlimited or limited. If limited, set the maximum attendees.

Step 13: You can also set custom reminders for your events. Note: The set custom reminders will be sent for each event as per the time set before the event.

Step 14: Add your Event Hosts and configure any remaining settings.

Step 15: Click Save and Publish. This immediately publishes all instances of the recurring event series.

How Members RSVP to Recurring Events

Recurring Events appear in the community event calendar. Members with access can RSVP with:

This Event: RSVP only to the single occurrence selected.
This and the Following Events: RSVP to the selected occurrence and all upcoming ones in the series.
All Events: RSVP to every occurrence or all events in the series