---
title: "Profile Field Completed Trigger"
description: "Learn how to create a workflow that is triggered when a specific profile field is completed."
url: https://help.group.app/en/articles/196-profile-field-completed-trigger
collection: "Workflow & Automation"
updated: 2026-10-05
language: en
---

# Profile Field Completed Trigger

Learn how to create a workflow that is triggered when a specific profile field is completed.

The "Profile Field Completed" trigger activates a workflow when a new/existing community member fills out a specific custom/default field in the onboarding pop-up. 

It's useful for automating actions based on user input—such as adding them to channels based on their job title, enrolling them in relevant courses, or updating their access permissions accordingly.

### Example:

When a user completes the "Job Title" field in their profile, a workflow is triggered to automatically:

-   Add the tag "Professional Learner" on Kit
    
-   Enroll them in a career development course
    
-   Send a welcome email with relevant resources
    

## Profile Fields

**Step 1:** Go to the **Admin Panel.**

![](https://staticfiles.gleap.io/gattachments/upit0XefwHZ8WUgRxQU5HF3zUe00Lxm8pvRGPxz7NvOGBDAsLIOGDMRrl6Uu5sWTYwfVb9aPsja.png)

  
**Step 2:** In the side menu, click **Appearance** and select **Onboarding.**

![](https://staticfiles.gleap.io/gattachments/FGjjMqlcsLZzLsHWhMLxYUZjhrNFxZq2bgdPOMBcSUxJH4r7X4CU9ZEBJdWbVExkg0arubSom3a.png)

  
**Step 3:** Select the **Profile Fields** tab.

![](https://staticfiles.gleap.io/gattachments/2iZlsqqxsPI2ZqkLq2crWiieJX6f7G9X2jE7qCPxvoWKXr55aepR2ZSwRTNrMHhaWkb9WWc6kOd.png)

In the **Profile Fields** tab, you’ll see two options:

-   Default Fields
    
-   Custom Fields 
    

**Step 4:** Default Fields.

![](https://staticfiles.gleap.io/gattachments/dH1iB8RFKNiK29QnrmBocEhjSAteYb1RoeDQLbDTpuPpnuX5n5UvkeQM0V95P14d2GRJhZd76hF.png)

**Step 5:** Custom Fields

![](https://staticfiles.gleap.io/gattachments/7hcixXoEWDcZyzUdhGTwxZKOlfPhfBVoggRUPGCWhpMb72vwvjfbfpaj36oa1oEBTvXUmylWFqy.png)

## Creating a Workflow

**Step 1:** Navigate to your community admin panel by clicking the **Admin Panel** button.

![](https://staticfiles.gleap.io/gattachments/Ksp1QU61RMSu4gJDBMBw3vBtSQJuLBnJ87T7hOlfIb619WJF2p52I7hIBHvTYagcxD0Wn2JLNjF.png)

  
**Step 2:** Go to **Operations** in the side menu and select **Workflows.**

![](https://staticfiles.gleap.io/gattachments/37DCO0iG6pFjwMLjOfZDdOmr0bDr3alFSTAh5pqoi8ojQm8hfREpZ6o7q41xXz7F9ElJcyN4VxI.png)

  
**Step 3:** Click **Add Workflows.**

![](https://staticfiles.gleap.io/gattachments/FnPbY8s55Hh2ANpcJyGEMmMbmLRum4rXH7HOjBAQwXTFDgIyaOVezFi2MhyK30KM647w0tjcgfW.png)

  
**Step 4:** Select **Create** from the blank card.

![](https://staticfiles.gleap.io/gattachments/jOqkAMqxO9JaixYea4bKIxTSubnnGzRohF42NweFjh5a18AT54IdrhEE3TYE9kf7FFrD5hioHRK.png)

  
**Step 5:** Enter a workflow name (e.g., "Completed a profile field") and click **Save.**

![](https://staticfiles.gleap.io/gattachments/oFngQehRxzj3lX6AOqfdZIPQ9diyRQ2jv0lcddU4FqEycm2gF8DwUswgnt7nQMmd47VT03fTk7C.png)

  
**Step 6:** Select the ‘**Submitted an Onboarding Field’** trigger

![](https://staticfiles.gleap.io/gattachments/vxkkFAtBmSIcCeUFdjtgnTjC1Xbjfyu4JqTNglzMrIydmGJlcsX90gqXNbxRe0jUhLTvUUTNNtr.png)

**Step 7:** Select the onboarding field that will trigger the workflow when completed. You can choose from both custom and default fields available in your community.

![](https://staticfiles.gleap.io/gattachments/mxX2qbpMVbVp3vWmmFjh0ejUeTjJ2e0ddQG9hvBuGqHliuiBefZHVTKOjncpJvspnmiAwvJFrhP.png)

  
**Step 8:** You can optionally add a filter before adding the action. This is useful when you want the action to be triggered only under specific conditions—for example, only when the Job Title entered is "Doctor."

![](https://staticfiles.gleap.io/gattachments/9nJ1XaNadr9JbAMQRiYldQexBGSr2LJmjsa1bqBxrd2XjYE0N6uF7tw6DLoFMyMv1MZxKYPB4po.png)

  
**Step 9:** Once you have completed setting up the workflow, click **Save,** then **Activate** to publish.

![](https://staticfiles.gleap.io/gattachments/hXuV6tn3ziZ4nrNbTq6QXz8hbJTZO9MSHE3yEzj84akfu6fIkc3PdKPfury0iJwMRDMU2Q5rNgL.png)